WEEK #48: 27 November – 3 December 2017


 In this issue:


A. Announcements

B. Events

C. Campus Updates

D. Faculty and Staff Travel

E. Classifieds (Jobs)


A. Announcements



(i)    Acting President during 23-28 November 2017

Email from President’s Office: 22 Nov. 2017

Please be kindly informed that the President will be on an official mission to India during 23-28 November 2017.
Therefore, during the above mentioned period, Prof. Sivanappan Kumar, Vice President for Academic Affairs, has kindly agreed to serve as Acting President to take care of urgent matters related to the Office of the President.

(ii)    Graduation Schedules and Reminders

Email from Registry Unit, Office of Student Affairs: 2 Nov. 2017

For your information and reference, below are the graduation schedules and other deadlines:

Friday, 1 December 2017:  Deadline to submit all graduating files to Registry;
Monday, 4 December 2017: DPRC progress meeting and review of candidates for graduation. No other meeting will be scheduled after this one.
Wednesday, 6 December 2017:  Deadline for inputting final grades in SIS; Schools' Grades meeting
Monday, 11 December 2017:  Academic Senate (Review of Students) meeting; Grades out (Please note that this is a revised schedule due to the declaration of 11 December as a regular working day).
Wednesday, 13 December 2017at 1:30 pm: Graduation Rehearsal in AITCC Auditorium.
Graduating students, Advisors of doctoral graduands, Marshals, and Deans to assemble in the AIT Conference Center Auditorium for the actual Graduation Rehearsal.
Thursday, 14 December 2017:  Photo Session and 128th AIT Graduation Ceremony

8:00 am:  Group Photographs: Graduating students and Faculty to assemble in the AIT Conference Center Auditorium in the following order:
1.        SET
2.        SERD
3.        SOM                              
(Note:  Picture taking will take around 2-3 minutes per field of study.)
10:00 am:128th AIT Graduation Ceremony

All faculty members are invited to attend the ceremony. Please fill up and send the graduation attendance form to Registry on or before Friday, 8 December 2017 so that we can make the necessary arrangements. If you wish to borrow an AIT gown (Rental 300.00), please inform Registry in advance. Your FoS Secretary can get your gown on Wednesday, 13 December 2017 from 9:00 - 11:00 am in Room 222 of the AIT Extension Building.

(iii) AIT Fun and Sports Day 2017

Email from OHRS: 15 Nov. 2017

Dear AIT Family,

Unity and Diversity, this is our unique identity. So let us all gather on 11 December 2017 at the small football field behind the Administration Building for this wonderful day. Let us show the world, that we can be united in diversity!

Please take note of the following important dates:

24 November 2017 - deadline for the second round of registration. This is to guarantee your lunch and a raffle ticket. Please click on the link below to register.  This registration will be considered as the final list of participants, so please register again!!


Unit/School Secretaries, please assist your colleagues who do not have computer access to register. Send us by email (hro@ait.asia) the following information: employee ID, full name, unit, choice of food (Chinese, vegetarian, halal). Please send us by 22 November 2017.

7-8 December - T-shirt and cap distribution. Please collect it from your Team Representatives at the following stations:
Orange Team (SET) - collect your t-shirt at the Dean’s Office c/o Ms. Suwannee and Ms. Tuk

Green Team (SERD) collect your t-shirt at the Dean’s Office c/o Mr. Dorji and Ms. Prakaydao

Purple Team (SOM & ACISAI, AIT Solutions, AIT Extension, RRCAP, GIC, intERLab, Helpdesk, Habitech Center, SDP) collect your t-shirt from your respective unit representatives: c/o  K. Chomchaba and Argie (main contacts)
    RRC.AP – Ms. Charina
    AIT Extension – Ms. Marilyn
    AIT Solution – Ms. Jiraporn or Ms. Clarisa
For other centers not mentioned above, please contact Ms. Chomchaba,
at Tel no. 6183, SOM Building

Pink Team (Admin): Maybel (OHRS)


Each Team should assign a Team Captain. Players can/may participate in one or all games, the Team captain will be in charge of getting the team players ready for each game.

1. Tug-of-war  -  30 players per team (15 female and 15 male)

2. Boiled Egg Relay: 15 players per team (mixed female and male)

3. Three-legged race: 16 players per team (mixed female and male)

Lucky draw

Lucky draw and awarding of prizes will be given during lunch.  Winners should be present during the awarding of prizes, otherwise, he/she forfeits the prize.  

Trivia Questions:

Get a prize by simply answering our trivia questions. Check out AIT history and current events on our website to help you with the answers to our trivia questions.
So come one come all, let us all join hands and cheer one another, for on this day fun and surprises will be on your way!   
Watch out for more announcements!!

(iv)    AIT Official Holiday 2018

Email from Office of Human Resources Services: 23 Nov. 2017

AIT Management Team has approved AIT Official Holiday 2018 as follows:

1    Mon    New Year's Day

1    Thu    Makha Bucha Day

6    Fri    Chakri Memorial Day
13    Fri    Songkran Festival
16    Mon    Substitute for Songkran Festival

1    Tue    National Labor Day
29    Tue    Visakha Bucha Day

27    Fri    Asalaha Bucha Day
30    Mon    Substitute for H.M. the King's Birthday

13    Mon    Substitute for H.M. the King's Mother Birthday

15    Mon    Substitute for H.M. late King Bhumibol Memorial Day
23    Tue    Chulalongkorn Memorial Day

5    Wed    Birthday Anniversary of H. M. late King's Bhumibol
25    Tue    Year-End Break
26    Wed    Year-End Break
27    Thu    Year-End Break
28    Fri    Year-End Break
29    Sat    Year-End Break
30    Sun    Year-End Break
31    Mon    Year-End Break

(v)     Student contest: The Trail by VINCI Construction

Email from AIT Solutions: 22 Nov. 2017

We are delighted to announce the launch of a student contest The Trail by VINCI Construction “Imagine tomorrow's construction industry.”

 Innovate in one of these three fields:

·         The construction site of the future
·         Sustainable construction and resilience
·         Cities above and under cities

This competition has 2 phases:

Part 1: an online challenge on Agorize platform to attract students and where they can submit their innovative projects “Imagine the construction industry of tomorrow”

Part 2: an outdoors sports challenge to take place in Annecy, France


Online Challenge (Ideation):          20 Nov 2017 - 18 Mar 2018

Voting:                                        20 Mar 2018 - 03 Apr 2018

Local awards:                              04 Apr 2018 - 04 May 2018

The local ceremony for Asia will be organized in Singapore and will gather the 3 best Asian teams.

 Please check out the website for more information:


If you are interested to join, let Innovation Lab [ilab] help you. You can send us your presentation before you submit online and our experts can give you feedback. Kindly send to ilab.solutions@ait.asia

(vi)    Extended library hours during exams weeks from 15 - 28 Nov. 2017

Email from Library: 15 Nov. 2017

AIT Library has extended the working hours to 1.00 a.m. from 15 November through 28 November 2017.  During this period, the Library's hours are as follows:
Monday - Sunday      8.00 a.m. - 1.00 a.m.

(vii)    Complaint for noise at the second floor of AIT Library

Email from AIT Library: 21 Nov. 2017

A complaint for noise at the second floor of AIT Library has been received.  The Library would like to request cooperation from all students and users to help maintain the learning environment.  Please avoid discussions and tutoring on the second floor which is reserved for students who want to concentrate for their studies and exams, especially during the exams weeks from 15 November through 28 November 2017.  If discussions are required, please book a Group Study Room.

Thank you in advance for your cooperation.

(viii)    AIT Academic Calendar 2018 - Now Available at OSA

Email from Office of Student Affairs: 21 Nov. 2017

Kindly be informed that the printed copies of the AIT Academic Calendar 2018 are now available at the Office of Student Affairs.  Those who ordered the calendar please get your copies.

(ix)    AITIS Pre-registration for January 2018 Semester

Email from Director, Office of Academic Administration: 14 Nov. 2017

Dear Prospective AITIS Parents,
On behalf of AIT International School I welcome you and wish to inform you of the following:
Pre- Registration for Elementary and Pre-Kindergarten sections began from 15 November 2017.
If you wish to register your child for the 2017-2018 school year, please contact Khun Jeeny (jeeranan@ait.asia ) at AITIS office phone : 02-524-5984 or 096-228-9358.
Please pick up the application form and return it to school by 4 December 2017.
We will have the readiness test on 6  – 7 of December at 8.30am.
AIT International School Office hours:     07:30am to 12:00am
                                                                 01:00 pm to 3:30 pm
Please inform your family and friends about this.

(x)    December 31, 2017 closing announcement

Email from Finance Department: 7 Nov. 2017

To ensure that AIT completely record the 2017 transactions in this year and not delay to 2018, please strictly follow the guidelines:
1)      2017 Payments cut off
●        All “approved” 2017 Payment Requests/ Cash Payment Summary with attached supplier invoices/receipts (dated within 2017) should be received by Finance Office by 22nd December 2017.
●        Please avoid any delay submission of the above documents since Finance has deadline to close the yearly account. Delay submission means your request for payment will not be able to charge to 2017 budget and neither to 2018.
2)      Payroll
●        Overtime cut off is 13th December.
●        Actual overtime up to the cut-off date plus estimation of overtime for the remaining weeks up to 31st December 2017 must reach Finance Office by 13th of December 2017 for reserving in 2017 account.
●        Failure to submit estimated overtime within the deadline means there will be no budget to pay the overtime.
3)      Purchase Requisition (PR) and Purchase Orders (PO)
Before issuing Purchase Requisition and Purchase Order in December 2017, please check whether works/services can be delivered/completed within the year 2017 or not.  If yes, Purchase Requisition must be approved before 13th December 2017 and all Purchase Orders must be approved before 19th December 2017.
Any work/service which cannot be completed within 2017, Purchase Requisition and Purchase Order must be issued in 2018 and will be charged to 2018 budget. External Auditor will not accept to record goods /services delivered in 2018 in the year 2017.
For materials/ services to be delivered in 2017, please request suppliers to submit their Suppliers’ invoices to Finance office by December 31 for recording in 2017 account.
Note: There is a frequent misunderstanding that by placing Purchasing Requisition (PR) or Purchase Order (PO) in 2017, it is sufficient to utilize the 2017 budget. This is not possible unless goods/services are delivered in 2017, not 2018.
4)      Settlement of outstanding Promissory Note and RTA
Please settle your Promissory note and RTA within 22nd December 2017.
5)      Invoicing Income
●        Schools/Units are requested to submit all billing requests pertaining to work/services performed for third parties in 2017 (e.g. fees recoverable from donors, income due from project sponsors) to Finance Office by 22nd December 2017.
6)      Internal Charges
●        All Units which have authority to update Internal Charges through ERP must ensure that the charges of 2017 have been completely updated by 22nd December 2017. Units which do not have the authority must submit the Internal Charge Form to Finance Office by 22nd December 2017.

Other issue
7)      Sponsored Projects under Fund 30
Schools/cost centers to ensure Form E has been completely issued for all closing projects within 2017. Please also provide the list of the completed projects (both Academic and non-Academic projects) to Finance office. Khun Vandee, Administrative Staff, will contact schools/units for the list.

For further enquiries please contact:
●        Ms. Orawan Kosaipolkul, Senior Accounting Manager Ext # 6346
●        Ms. Chirapar, Finance Manager Ext # 6342 (for Payment)
●        Ms Pakkamol, Director, Procurement, Inventory and  Assets Ext # 5029 (for Purchase Requisition and Purchase Order)

(xi)    Regular working day on Monday, December 11, 2017

Email from OHRS: 30 Oct. 2017
As agreed by the AIT Management Team, the holiday on 11th December 2017 (substitute for Constitution Day) will be cancelled.
This is done to provide an optimal balance of numbers of holidays as AIT already has 2 unexpected additional holidays for this year.

(xii)    Staff English Development

Email from OHRS: 21 Sept. 2017
Please be informed that Staff English Development still exists. The Language Center is now available to provide such in-needed training, starting from Friday, 12 January 2018 from 09.00 hrs to 10.30 hrs on every Friday, continuously until completion of 20 sessions.

(xiii)    Free trial access to SAGE Premier for AIT from 25 September 2017 - 5 January 2018
Email from Library: 26 Sept. 2017
AIT Library has been offered a free trial access to SAGE Premier from 25th September 2017 - 5th January 2018.  Please access this URL link: http://journals.sagepub.com/ .  Full text download is allowed.










B. Events


(i)    EVENTS
(a)    Blood Donation: 6 Dec. 2017

Email from AIT Medical Clinic: 20 Nov. 2017

The Thai Red Cross Society has been working with volunteer students and staff to collect units of blood from the AIT community. The bloodmobile visits AIT every three months, four times a year, hoping to collect enough units to supply the constant demand for blood.
We again would like to ask for your help. The next visit for blood donation is scheduled on Wednesday, 6th December 2017, 9:00 - 11:30 a.m. at the parking lot in front of the AIT Conference Center.
Give blood! You'll experience a fulfilling sense of contribution. And the donation process isn't time-consuming. It only takes about half an hour.
On behalf of needy patients whose lives you may save, we would like to thank you very much for your time and support.


(a)    International Expert Forum: Mainstreaming Resilience and Disaster Risk Reduction in Education: 1 – 2 Dec. 2017

An International Expert Forum on "Mainstreaming Resilience and Disaster Risk Reduction in Education" will be organized at AIT on 1-2 December 2017.
More details: http://www.ait.ac.th/news-and-events/2017/events/international-expert-forum-mainstreaming-resilience-and-disaster-risk-reduction-in-education/#.WSPuJtylaUl


(a)    Call for Applications for the Training Programme on the Economics of Climate Change Adaptation: 11 Dec. 2017 (application deadline)

After a successful run of the first training programme on the Economics of Climate Change Adaptation (ECCA) on 21 August to 1 September 2017, the Regional Resource Centre for Asia and the Pacific at AIT, in cooperation with UNDP, have now opened the call for applications to participate in the second run of this training programme.

The course will take place between 12-23 March 2018 in Bangkok, Thailand (exact location to be confirmed). Call for applications will remain open until 11 December 2017. To apply, follow the procedure indicated on the ECCA website at: https://www.ecca.rrcap.ait.asia/copy-of-march-2018-training. Applications may only be submitted through this site.








C. Campus Updates


(i)    New AITCC Annex & renovation of car park near Arcade

A new AITCC Annex building will be constructed opposite to AIT swimming Pool/AIT Solutions. The construction work will start from 1 October 2017 and expected to be completed by April 2018. To prepare the area for construction, the car park area opposite to swimming pool/AIT Solutions will be demolished partially and a new sewage line will be laid from Arcade area.

During the process of this work, the area will be barricaded and there might be some disturbance as well as noise.

Please be also informed that currently partial section of car park area opposite to Arcade is being renovated. It may take a week to complete the work and the area will be closed.

(ii)    Temporary Relocation of Photo Vending Machine from Administration to Cafeteria

Please be informed that due to the renovation of the ground floor of the Administration Building, the photo vending machine has been moved temporarily to Cafeteria (entrance opposite Korea House).


D. Faculty and Staff Travel


Mr. Ashwin Ashok Mysore / Angthong, Thailand / 10 November 2017*
Dr. Lal Samarakoon / Delhi, India / 12 – 19 November 2017*
Mr. Preecha Jaengjit / Ratchaburi, Thailand / 15 November 2017*
Dr. Apichon Witayangkurn / Nakhon Ratchasima, Thailand / 16 – 18 November 2017*
Dr. Sanit Arunplod / Nakhon Ratchasima, Thailand / 16 – 18 November 2017*
Dr. Kyoko Kusakabe / Tokyo, Japan / 17 – 19 November 2017*
Dr. Apichon Witayangkurn / Roiet, Thailand / 19 – 20 November 2017*
Dr. Sanit Arunplod / Roiet, Thailand / 19 – 20 November 2017*
Mr. Zia Islam / Chiang Rai, Thailand / 19 – 21 November 2017*
Dr. Manzul K. Hazarika / Assam, India / 19 – 22 November 2017*
Dr. Oleg Shipin / Nakhon Sawan and Ayutthanya, Thailand / 20 – 21 November 2017*
Dr. Vilas Nitivattananon / Lopburi, Nakhonwasan, Ahtthaya, Thailand / 20 – 24 November 2017*
Ms. Isha Basyal / Bamako, Mali / 21 – 25 November 2017*
Ms. Rowena Alcoba / Dubai, United Arab Emirate / 22 – 26 November 2017*
Prof. Jayant Kumar Routray / Tokyo and Sendai, Japan / 23 – 29 November 2017
Prof. Worsak Kanok-Nukulchai / Delhi and Kolkata, India / 23 – 28 November 2017
Mr. Nawarathnage L. Deshapriya / Honiara, Solomon Islands / 23 November – 9 December 2017
Dr. Nophea Sasaki and Mr. Manjunatha Venkatappa / Phnom Penh, Siem Reap, Cambodia / 24 November – 1 December 2017
Mr. Shahin Hossain / Chonburi, Thailand / 25 November 2017*
Dr. Zakir Hossain / Denpasar Bali, Indonesia and Timor Leste / 25 November – 2 December 2017
Mr. Mohammad Anlshur Rahman / Denpasar Bali, Indonesia and Timor Leste / 25 November – 2 December 2017
Mrs. Adelaida B. Roman / Kathmandu, Nepal / 26 November – 1 December 2017
Dr. Abha Mishra / Johannesburg, Cape Town, South Africa / 25 November – 9 December 2017
Mr. Chatuphol Pholwan / Colombo and Kandy, Sri Lanka / 26 – 29 November 2017
Dr. Masahiko Nagai / Japan / 26 November – 1 December 2017
Ms. Charina May Lepiten / Kathmandu, Nepal / 26 November – 1 December 2017
Watcharathorn Chantinmathorn / Da Nang, Vietnam / 26 November – 1 December 2017
Mr. Ashwin Ashok Mysore / Phnom Penh, Cambodia / 27 – 29 November 2017
Dr. Clemens M. Grunbuhel / Jakarta, Indonesia / 27 November – 1 December 2017
Prof. Weerakorn Ongsakul / Da Nang, Vietnam / 27 November – 1 December 2017
Ms. Pratchanan Tippanya / Da Nang, Vietnam / 27 November – 1 December 2017
Ms. Chotiros Mongkolchotirat / Da Nang and Hanoi, Vietnam / 27 November – 2 December 2017
Miss Aye Sandar Phyo and Miss Soe Soe Htway / Jakarta, Indonesia / 27 November – 2 December 2017
Dr. Ram C. Bhujel / Yangon, Myanmar / 28 November – 1 December 2017
Dr. Avishek Datta / Denpassar Bali, Indonesia and Timor Leste / 28 November – 2 December 2017
Dr. Sundar Venkatesh / Colombo, Sri Lanka / 28 November – 1 December 2017
Prof. Worsak Kanok-Nukulchai / Da Nang and Hanoi, Vietnam / 28 November – 2 December 2017
Dr. Anil Kumar Anal / Yangon, Myanmar / 28 November – 2 December 2017
Dr. Avishek Datta / Denpasar Bali, Indonesia and Timor Leste / 28 November – 2 December 2017
Prof. Sivanappan Kumar / Hanoi, Vietnam / 29 November – 2 December 2017
Dr. Noppadol Phienwej, Dr. Pham Huy Giao, Dr. Kuo-Chieh Chao, and Mrs. Supamas R. / Ayudhaya, Pitsanuloke, Sukhothai, Lampang, Tak, Kampaengpetch, Nakhon Sawan, Chainat, Angthong, and Suphan Buri, Thailand / 29 November – 2 December 2017
Prof. Rajendra P. Shrestha / Hanoi, Vietnam / 30 November – 3 December 2017
Mr. Karma Rana / Hanoi, Vietnam / 30 November – 3 December 2017
Dr. G. Louis Hornyak / Prachuap Khiri Khan, Thailand / 2 – 4 December 2017
Ms. Aphisorn Suwannasuk / Prachuap Khiri Khan, Thailand / 2 – 4 December 2017
Dr. Pisut Koomsap / Singapore / 3 – 6 December 2017
Prof. Voratas kachitvichyanukul / Jakarta and Yogyakarta, Indonesia / 3 – 7 December 2017
Dr. Nophea Sasaki / Lombok, Indonesia / 3 – 9 December 2017

*(Staff or faculty member travelled and returned to AIT prior to documentation received for publication)




E. Classifieds (Jobs)


Position: Technical Staff (Technician) (School of Environment, Resources & Development)
Ref. No. 45/17
Deadline: 27 November 2017

Position: Administrative Staff (IT Officer) (Internet Education and Research Laboratory (intERLab))
Ref. No. 44/17
Deadline: 30 November 2017

Position: Administrative Staff (Library Assistant) (AIT Library)
Ref. No. 43/17
Deadline: 10 December 2017

Position: Head (Civil Engineering Unit) (AIT Solutions)
Ref. No. 46/17
Deadline: 15 December 2017

Position: Head (Software Promotion & Support) (AIT Solutions)
Ref. No. 47/17
Deadline: 15 December 2017

Position: Head (Software Development and IT Unit) (AIT Solutions)
Ref. No. 48/17
Deadline: 15 December 2017

Position: Head (Business and Project Development) (AIT Solutions)
Ref. No. 49/17
Deadline: 15 December 2017

Position: Director/PRINCIPAL for AIT INTERNATIONAL SCHOOL (AIT International School)
Ref. No. 50/2017
Deadline: 31 January 2018