WEEK #47: 20 – 26 November 2017


 In this issue:


A. Announcements

B. Events

C. Campus Updates

D. Faculty and Staff Travel

E. Classifieds (Jobs)


A. Announcements



Message from President: 17 Nov. 2017


In academic institutions, the most difficult task in turning invention into innovation is its commercialization, either through startup companies or by licensing arrangements with industrial players.

It took 3 years for AIT’s Habitech Technology developed at the Human Settlement Development (HSD) of the Asian Institute of Technology (AIT) in the 80s to be patented in India by our industrial partner, the Prashak Techno Enterprises. Under the code name "Habitech-NivaraTantra", its first application was to build the Indian President's Estate, the ‘Ashiana Annexe’, in Dehradun, Uttarakhand, which was inaugurated by the Honorable President of India, Shri Pranab Mukherjee, in July 2017. This success was quickly followed by the second project, the Haryana village, and the third project is now in the pipeline. AIT has now received its first installment of royalty which shall enable further investment on AIT's in-house technologies.

I take this opportunity to convey my appreciation for the trust and the commitment of our industrial partner the Prashak Techno Enterprise through Dr Praful Naik and Dr Siddharth Jabade. I also thank our colleagues at AIT Solution, Dr. Anwar Naveed and Mr. Gyanendra R Sthapit, for their hard work to make this innovation real.

I would like to welcome other industrial partners who would like to invest in AIT's technologies to contact our AIT Solution who serves as AIT's interface with the industries.


(ii)Graduation Schedules and Reminders

Email from Registry Unit, Office of Student Affairs: 2 Nov. 2017


For your information and reference, below are the graduation schedules and other deadlines:


Friday, 1 December 2017:  ​​Deadline to submit all graduating files to Registry;

​Monday, 4 December 2017: DPRC progress meeting and review of candidates for graduation. No other meeting will be scheduled after this one.

Wednesday, 6 December 2017:  Deadline for inputting final grades in SIS; Schools' Grades meeting 

Monday, 11 December 2017:  Academic Senate (Review of Students) meeting; Grades out (Please note that this is a revised schedule due to the declaration of 11 December as a regular working day).

Wednesday, 13 December 2017​at 1:30 pm​: Graduation Rehearsal in AITCC Auditorium​.

Graduating students, Advisors of doctoral graduands, Marshals, and Deans to assemble in the AIT Conference Center Auditorium for the actual Graduation Rehearsal.

Thursday, 14 December 2017:  ​Photo Session ​and ​128th AIT Graduation Ceremon​y 

8:00 am:  Group Photographs: Graduating students and Faculty to assemble in the AIT Conference Center Auditorium in the following order:

1.        SET

2.        SERD

3.        SOM                              

(Note:  Picture taking will take around 2-3 minutes per field of study.)


​10:00 am:12​8th AIT Graduation Ceremon​y


All faculty members are invited to attend the ceremony. Please fill up and send the graduation attendance form to Registry on or before ​Friday, 8 December 2017 so that we can make the necessary arrangements. If you wish to borrow an AIT gown (Rental 300.00), please inform Registry ​in advance.​ Your FoS Secretary can get your gown on Wednesday, ​13 December 2017 from 9:00 - 11:00 am in Room 222 of the AIT Extension Building.​


(ii) Confirmed Notes AIT Management 9 November 2017

Email from Director, Office of Academic Administration: 16 Nov. 2017

At its meeting this morning, the AIT Management confirmed the notes of its 9 November 2017 meeting, which are now Intranet-published at AIT Management Confirmed Meeting Notes , as well as attached herewith for easy reference.

(iii)AIT Fun and Sports Day 2017

Email from OHRS: 15 Nov. 2017


Dear AIT Family,


Unity and Diversity, this is our unique identity. So let us all gather on 11 December 2017 at the small football field behind the Administration Building for this wonderful day. Let us show the world, that we can be united in diversity!


Please take note of the following important dates:


24 November 2017 - deadline for the second round of registration. This is to guarantee your lunch and a raffle ticket. Please click on the link below to register.  This registration will be considered as the final list of participants, so please register again!! 




Unit/School Secretaries, please assist your colleagues who do not have computer access to register. Send us by email (hro@ait.asia) the following information: employee ID, full name, unit, choice of food (Chinese, vegetarian, halal). Please send us by 22 November 2017.


7-8 December - T-shirt and cap distribution. Please collect it from your Team Representatives at the following stations:


Orange Team (SET) - collect your t-shirt at the Dean’s Office c/o Ms. Suwannee and Ms. Tuk


Green Team (SERD) collect your t-shirt at the Dean’s Office c/o Mr. Dorji and Ms. Prakaydao


Purple Team (SOM & ACISAI, AIT Solutions, AIT Extension, RRCAP, GIC, intERLab, Helpdesk, Habitech Center, SDP) collect your t-shirt from your respective unit representatives: c/o  K. Chomchaba and Argie (main contacts)

    RRC.AP – Ms. Charina

    AIT Extension – Ms. Marilyn

    AIT Solution – Ms. Jiraporn or Ms. Clarisa

For other centers not mentioned above, please contact Ms. Chomchaba, 

at Tel no. 6183, SOM Building


Pink Team (Admin): Maybel (OHRS)




Each Team should assign a Team Captain. Players can/may participate in one or all games, the Team captain will be in charge of getting the team players ready for each game. 


1. Tug-of-war  -  30 players per team (15 female and 15 male)


2. Boiled Egg Relay: 15 players per team (mixed female and male)


3. Three-legged race: 16 players per team (mixed female and male)


Lucky draw


Lucky draw and awarding of prizes will be given during lunch.  Winners should be present during the awarding of prizes, otherwise, he/she forfeits the prize.  


Trivia Questions:


Get a prize by simply answering our trivia questions. Check out AIT history and current events on our website to help you with the answers to our trivia questions.


So come one come all, let us all join hands and cheer one another, for on this day fun and surprises will be on your way!   

Watch out for more announcements!! 


(iv)Extended library hours during exams weeks from 15 - 28 Nov. 2017

Email from Library: 15 Nov. 2017

AIT Library has extended the working hours to 1.00 a.m. from 15 November through 28 November 2017.  During this period, the Library's hours are as follows:

Monday - Sunday      8.00 a.m. - 1.00 a.m.


(v)AITIS Pre-registration for January 2018 Semester

Email from Director, Office of Academic Administration: 14 Nov. 2017


Dear Prospective AITIS Parents,

On behalf of AIT International School I welcome you and wish to inform you of the following:

Pre- Registration for Elementary and Pre-Kindergarten sections began from 15 November 2017.

If you wish to register your child for the 2017-2018 school year, please contact Khun Jeeny (jeeranan@ait.asia ) at AITIS office phone : 02-524-5984 or 096-228-9358.

Please pick up the application form and return it to school by 4 December 2017.

We will have the readiness test on 6  – 7 of December at 8.30am.

AIT International School Office hours: 07:30am to 12:00am

                                                             01:00 pm to 3:30 pm

Please inform your family and friends about this.


(vi)December 31, 2017 closing announcement

Email from Finance Department: 7 Nov. 2017


To ensure that AIT completely record the 2017 transactions in this year and not delay to 2018, please strictly follow the guidelines:

1)      2017 Payments cut off

●        All “approved” 2017 Payment Requests/ Cash Payment Summary with attached supplier invoices/receipts (dated within 2017) should be received by Finance Office by 22nd December 2017.

●        Please avoid any delay submission of the above documents since Finance has deadline to close the yearly account. Delay submission means your request for payment will not be able to charge to 2017 budget and neither to 2018.

2)      Payroll

●        Overtime cut off is 13th December.

●        Actual overtime up to the cut-off date plus estimation of overtime for the remaining weeks up to 31st December 2017 must reach Finance Office by 13th of December 2017 for reserving in 2017 account.

●        Failure to submit estimated overtime within the deadline means there will be no budget to pay the overtime.

3)      Purchase Requisition (PR) and Purchase Orders (PO)

Before issuing Purchase Requisition and Purchase Order in December 2017, please check whether works/services can be delivered/completed within the year 2017 or not.  If yes, Purchase Requisition must be approved before 13th December 2017 and all Purchase Orders must be approved before 19th December 2017.

Any work/service which cannot be completed within 2017, Purchase Requisition and Purchase Order must be issued in 2018 and will be charged to 2018 budget. External Auditor will not accept to record goods /services delivered in 2018 in the year 2017.

For materials/ services to be delivered in 2017, please request suppliers to submit their Suppliers’ invoices to Finance office by December 31 for recording in 2017 account.

Note: There is a frequent misunderstanding that by placing Purchasing Requisition (PR) or Purchase Order (PO) in 2017, it is sufficient to utilize the 2017 budget. This is not possible unless goods/services are delivered in 2017, not 2018.

4)      Settlement of outstanding Promissory Note and RTA

Please settle your Promissory note and RTA within 22nd December 2017.

5)      Invoicing Income

●        Schools/Units are requested to submit all billing requests pertaining to work/services performed for third parties in 2017 (e.g. fees recoverable from donors, income due from project sponsors) to Finance Office by 22nd December 2017.

6)      Internal Charges

●        All Units which have authority to update Internal Charges through ERP must ensure that the charges of 2017 have been completely updated by 22nd December 2017. Units which do not have the authority must submit the Internal Charge Form to Finance Office by 22nd December 2017.


Other issue

7)      Sponsored Projects under Fund 30

Schools/cost centers to ensure Form E has been completely issued for all closing projects within 2017. Please also provide the list of the completed projects (both Academic and non-Academic projects) to Finance office. Khun Vandee, Administrative Staff, will contact schools/units for the list.


For further enquiries please contact:

●        Ms. Orawan Kosaipolkul, Senior Accounting Manager Ext # 6346

●        Ms. Chirapar, Finance Manager Ext # 6342 (for Payment)

●        Ms Pakkamol, Director, Procurement, Inventory and  Assets Ext # 5029 (for Purchase Requisition and Purchase Order)


(vii)Regular working day on Monday, December 11, 2017

Email from OHRS: 30 Oct. 2017

As agreed by the AIT Management Team, the holiday on 11th December 2017 (substitute for Constitution Day) will be cancelled.

This is done to provide an optimal balance of numbers of holidays as AIT already has 2 unexpected additional holidays for this year.


(viii)Staff English Development

Email from OHRS: 21 Sept. 2017

Please be informed that Staff English Development still exists. The Language Center is now available to provide such in-needed training, starting from Friday, 12 January 2018 from 09.00 hrs to 10.30 hrs on every Friday, continuously until completion of 20 sessions.


(ix)Free trial access to SAGE Premier for AIT from 25 September 2017 - 5 January 2018

Email from Library: 26 Sept. 2017

AIT Library has been offered a free trial access to SAGE Premier from 25th September 2017 - 5th January 2018.  Please access this URL link: http://journals.sagepub.com/ .  Full text download is allowed.







B. Events




(a)AIT to co-host International Cricket Matches: 20 – 24 Nov. 2017

The cricket grounds of the Asian Institute of Technology (AIT) will host five women’s international cricket matches beginning 20 November 2017. Along with the Terdthai Cricket Ground in Bangkok, these two grounds will be the joint hosts as six Asian teams clash for a place  in the ICC Women’s World T20 Qualifier to be held in Netherlands in June 2018 .

China, Hong Kong, Malaysia, Nepal, Thailand and the United Arab Emirates (UAE) are competing in the round-robin league, and the top two teams from this tournament will play in The Netherlands. 



20November 2017: Malaysia Women vs. Hong Kong Women

21November 2017: Malaysia Women vs China Women


23November 2017: Hong Kong Women vs China Women

23November 2017: Nepal Women vs United Arab Emirates Women

24November 2017: Malaysia Women vs Nepal Women






(a)Special Talk on Advancing Wireless Communication Systems Towards 5G: 20 Nov. 2017

A Special Talk on Advancing Wireless Communication Systems Towards 5G will be delivered by Dr. Masayuki Ariyoshi is Principal Researcher and Leader of Wireless Sensing Research Group at Data Science Research Laboratories, NEC Corporation based in Japan. 


Date: Monday, 20th November 2017

Time: 13:00-15:00 hours

Venue: TC101, Telecommunications building

More details: https://tockify.com/aitevents/detail/31/1511157600000 


(b) Special Talk on introduction of Biodiversity Conservation activity in The National Institute for Environmental Studies (NIES), Japan: 21 Nov. 2017 

Dr. Manabu Onuma, who is the Senior Researcher at the Ecological Risk Assessment and Control Section of the Center for Environmental Biology and Ecosystem of the National Institute for Environmental Studies, Japan, will deliver a special talk on introduction of Biodiversity Conservation activity in The National Institute for Environmental Studies (NIES), Japan 

The talk will be held as follows: 

Date: Tuesday, 21 November 2017

Time: 14:00 - 15:00 pm

Venue: SERD Meeting Room (S 101)


(c)Seminar on ASEAN-Korea Environmental Cooperation Project as a Successful Model: 23 Nov. 2017

A special talk will be delivered by Prof. Dr. Hosang Kang, Research Professor, National Instrumentation Center for Environmental Management (NICEM), College of Agriculture and Life Sciences, Seoul National University, Republic of Korea.

Title: ASEAN-Korea Environmental Cooperation Project as a Successful Model of Regional Cooperation for Biodiversity Conservation and Sustainable Development

Registration: https://goo.gl/ev2X1b  (for the purpose of room arrangement)

Date: Thursday, 23nd November 2017

Time: 13:30 - 14:30 pm

Venue: S201, School of Environment, Resources and Development

Speaker: Prof. Dr. Ho Sang Kang

Prof. Kang got Ph.D. in Seoul National University in the field of forest ecology and silviculture. He worked as Global Forest Information Service Regional Coordinator for Asia and Russia.

More details: https://tockify.com/aitevents/detail/30/1511418600000 


(d)International Expert Forum: Mainstreaming Resilience and Disaster Risk Reduction in Education: 1 – 2 Dec. 2017

An International Expert Forum on "Mainstreaming Resilience and Disaster Risk Reduction in Education" will be organized at AIT on 1-2 December 2017.


More details: http://www.ait.ac.th/news-and-events/2017/events/international-expert-forum-mainstreaming-resilience-and-disaster-risk-reduction-in-education/#.WSPuJtylaUl 









C. Campus Updates


(i)Swimming pool closed / open to users from 21st Nov

Email from OFAM: 17 Nov. 2017


With reference to the earlier announcement, please be informed that the closure of swimming pool is extended till 20th Nov and will be open for users only on Tuesday 21st Nov.


(ii)New AITCC Annex & renovation of car park near Arcade


A new AITCC Annex building will be constructed opposite to AIT swimming Pool/AIT Solutions. The construction work will start from 1 October 2017 and expected to be completed by April 2018. To prepare the area for construction, the car park area opposite to swimming pool/AIT Solutions will be demolished partially and a new sewage line will be laid from Arcade area. 


During the process of this work, the area will be barricaded and there might be some disturbance as well as noise.


Please be also informed that currently partial section of car park area opposite to Arcade is being renovated. It may take a week to complete the work and the area will be closed.



(iii)Temporary Relocation of Photo Vending Machine from Administration to Cafeteria


Please be informed that due to the renovation of the ground floor of the Administration Building, the photo vending machine has been moved temporarily to Cafeteria (entrance opposite Korea House).


D. Faculty and Staff Travel


Mr. Andres Rodrigo Parraguirre Alvarado / Penang and Ipol, Malaysia / 9 – 13 September 2017*

Prof. Chongrak Polprasert / Nantes, France / 21 – 27 October 2017*

Dr. Peeyush Soni / Baramati, India / 1 – 4 November 2017*

Ms. Chatchata Prasongsuk / Chantaburi, Thailand / 2 – 3 November 2017*

Mr. Andres Rodrigo Parraguirre Alvarado / Paris, France / 3 – 14 November 2017*

Mr. Syed Muntasir Husain Bokhari / Jakarta, Denpasar Bali, Surabaya, Indonesia / 4 – 20 November 2017

Dr. B.H.W. Hadikusumo / Myanmar and Vietnam / 8 – 12 November 2017*

Dr. Djoen San Santoso / Myanmar / 10 November 2017*

Dr. Chotchai Charoenngam / Myanmar / 12 November 2017

Prof. Mukand Singh Babel / Manila, Philippines / 14 – 16 November 2017*

Dr. B.H.W. Hadikusumo / Myanmar / 15 November 2017*

Boo Young Ko / Petchaburi, Thailand / 15 – 16 November 2017*

Dr. Pham Huy Gial / Ca Mau, Ho Chi Minh, Hanoi, Vietnam / 16 – 21 November 2017

Dr. B.H.W. Hadikusumo / Vietnam / 17 – 19 November 2017*

Dr. Djoen San Santoso / Myanmar / 17 – 19 November 2017*

Dr. Chotchai Charoenngam / Myanmar / 17 – 19 November 2017*

Dr. Sarawut Ninsawat / Chiba City, Japan / 17 – 21 November 2017

Dr. Thammarat Koottatep / Mumbai, Pune, and Bangalore, India / 17 – 22 November 2017

Ms. Sopida Khamyai / Mumbai, Pune, and Bangalore, India / 17 – 22 November 2017

Mr. Wattanapong Sangchun / Mumbai, Pune, and Bangalore, India / 17 – 22 November 2017

Dr. K. R. Salin / Cochin Kerala, India / 18 – 26 November 2017

Dr. Zakir Hossain / New Delhi, Chennai and Kerala, India / 18 – 28 November 2017

Ms. Phyu Sin / New Delhi, Chennai and Kerala, India / New Delhi, Chennai and Kerala, India / 18 – 28 November 2017

Ms. Pallavi Das / Delhi, India / 19 – 24 November 2017

Dr. Sundar Venkatesh / Colombo, Sri Lanka / 19 – 25 November 2017

Mr. Surendra Shrestha / Delhi, India / 19 – 25 November 2017

Ms. Wilailuk Yooprem and Ms. Kanchana Wilailak / Chiang Rai, Thailand / 20 – 21 November 2017

Dr. Naveed Anwar / Jamshoro, Pakistan / 20 – 24 November 2017

Dr. Shobhakar Dhakal / Kathmandu, Nepal / 20 – 23 November 2017

Prof. Pennung Warnitchai / Chiang Mai, Thailand / 23 – 25 November 2017

Prof. Jayant Kumar Routray / Tokyo and Sendai, Japan / 23 – 29 November 2017

Prof. Worsak Kanok-Nukulchai / Delhi and Kolkata, India / 23 – 28 November 2017

Mr. Nawarathnage L. Deshapriya / Honiara, Solomon Islands / 23 November – 9 December 2017

Dr. Nophea Sasaki and Mr. Manjunatha Venkatappa / Phnom Penh, Siem Reap, Cambodia / 24 November – 1 December 2017

Dr. Abha Mishra / Johannesburg, Cape Town, South Africa / 25 November – 9 December 2017

Mr. Chatuphol Pholwan / Colombo and Kandy, Sri Lanka / 26 – 29 November 2017

Dr. Masahiko Nagai / Japan / 26 November – 1 December 2017

Watcharathorn Chantinmathorn / Danang, Vietnam / 26 November – 1 December 2017

*(Staff or faculty member travelled and returned to AIT prior to documentation received for publication)





E. Classifieds (Jobs)


Position: Technical Staff (Technician) (School of Environment, Resources & Development)

Ref. No. 45/17

Deadline: 27 November 2017



Position: Administrative Staff (IT Officer) (Internet Education and Research Laboratory (intERLab))

Ref. No. 44/17

Deadline: 30 November 2017



Position: Head (Civil Engineering Unit) (AIT Solutions)

Ref. No. 46/17

Deadline: 15 December 2017



Position: Head (Software Promotion & Support) (AIT Solutions)

Ref. No. 47/17

Deadline: 15 December 2017



Position: Head (Software Development and IT Unit) (AIT Solutions) 

Ref. No. 48/17

Deadline: 15 December 2017



Position: Head (Business and Project Development) (AIT Solutions)

Ref. No. 49/17

Deadline: 15 December 2017